# ShowsUp | No-show recovery for sales teams > Reduce B2B sales no-shows with personalised reminders and live AI recovery the moment a prospect misses a meeting. Set up in 90 seconds. Source: https://showsup.ai/ Live no-show recovery for sales teams # You booked the meeting. We make it happen. Personalised reminders before. Live AI recovery the second they don't show. Live in 90 seconds·Free trial, no card·Works with Google Meet, Teams, Zoom ShowsUp Dashboard Meetings Contacts Sequences Case Studies ### Meetings This week · 11 booked Week Mon 12 Tue 13 Wed 14 Thu 15 Fri 16 9am 10am 11am 12pm 1pm 2pm 3pm 4pm 5pm Northwind kickoff Halcyon discovery Lumen Labs intro Beacon AI demo Acme strategy Northwind QBR Marcus Yeo Sarah Chen · TechCo Priya Desai Halcyon follow-up Pipeline review Sarah Chen · 14:00 Pre-meeting sequence EmailSent yesterday SMSSending now AI voiceScheduled 13:30 Personalised · name, company, meeting link Nurture ### Reminders that send themselves. The moment a meeting is booked, ShowsUp queues a multichannel reminder sequence and runs it automatically. Nobody on your team touches it. Most prospects show up before recovery is ever needed. Running automatically Email 24 hours before Sarah, looking forward to tomorrow at 2pm… SMS 2 hours before Hey Sarah, still on for 2pm with TechCo? AI voice 30 minutes before "Hi Sarah, calling to confirm your 2pm…" Recovery ### Live no-show recovery. Five minutes after the scheduled start, the channel you've configured fires automatically. Voice, SMS, or email. Whichever you've set. Live · 00:48 AI voice call to Sarah Chen Fired automatically · 5 min past 14:00 start AI Hi Sarah, calling about your 2pm with James. Are you still able to join? Sarah Sorry, totally slipped my mind. Can we move it? AI No problem, I'll text you a link to pick a new time right now. Reschedule link sent · SMS to Sarah In your pocket ### The bits that need you. On your phone. Install ShowsUp to your home screen and it pushes you only when something needs a decision: a reminder held for approval on the meeting types you've gated, or an attendance check the automation wouldn't guess at. Approve, edit or reject in a tap. Everything else runs without you. ShowsUpnow 1 reminder needs your OK Sarah Chen · sends in 12 minutes Review queue 3 waiting Sarah Chen Product demo · Fri 11:00 Subject Agenda for tomorrow at 11:00 Body Hi Sarah, Looking forward to our product demo tomorrow at 11:00. Here is what I would like to cover: - Where your meetings are booked today - Where the drop-off happens Join here: meet.google.com/abc-defg James EmailSends 14:00, in 12 minutes Approve HomeMeetingsReview ## ShowsUp nurtures every booked meeting before it starts and recovers it the moment it slips, so your prospects keep showing up and your team stops chasing them. From the first reminder to the live recovery, the whole sequence runs in the background. Nothing to chase, nothing to babysit. Features Make it yours ## Every sequence, exactly how you want. Build any sequence for any trigger: reminders, cancellations, no-shows. Tweak channels, timing, copy, and templates. Save them per meeting type or per client account. Reminder Cancellation Reschedule No-Show EmailAgenda Email 1 day before SMS2-Hour Reminder SMS 2 hours before Voice30-Minute Reminder Call 30 minutes before 3/3 active5 tokens Stage 1 - Email Agenda Email Saved Subject {{prospect\_first\_name}}, looking forward to tomorrow {{var}}Dynamic{inst}AI fills in Hi {{prospect\_first\_name}}, \[1 sentence: warm opener referencing their role at {{prospect\_company}} and what you are looking forward to discussing\] Here is what I would love to cover: \[agenda\] \[1 sentence: reference the most relevant case study naturally as social proof\] Join here: {{meeting\_link}} Need a new time? {{reschedule\_link}} {{host\_first\_name}} ## Agency Overview Total Clients 4 Token Pool 847 Tokens Spent 192 Meetings Today 6 ClientStatusBudgetSpentMeetingsActions Northwind Digital ops@northwinddigital.com Active300427 Beacon AI alex@beaconai.io Active50011914 Halcyon Partners team@halcyon.co Active200315 Lumen Agency hello@lumenstudio.co Active40000 Northwind Digital Active ops@northwinddigital.com 7Meetings Beacon AI Active alex@beaconai.io 14Meetings Halcyon Partners Active team@halcyon.co 5Meetings Lumen Agency Active hello@lumenstudio.co 0Meetings Sales Meeting· Tue 31 Mar, 16:30 SendEventSeries Sales Meeting Aalex.carter@techco.io Tue 31 Mar 2026, 16:30 - 17:00 Teams meeting ShowsUp Attendees alex.carter@techco.io alex.carter@techco.io 07700 900 412TechCo Reminder Sequence Choose the reminder flow to send to your attendees. Active Reminder Sequence Meeting link (optional) https://zoom.us/j/... Auto-detected from Teams/Zoom if attached. Add manually if not. Make it yours ## Every sequence, exactly how you want. Build any sequence for any trigger: reminders, cancellations, no-shows. Tweak channels, timing, copy, and templates. Save them per meeting type or per client account. Reminder Cancellation Reschedule No-Show EmailAgenda Email 1 day before SMS2-Hour Reminder SMS 2 hours before Voice30-Minute Reminder Call 30 minutes before 3/3 active5 tokens Stage 1 - Email Agenda Email Saved Subject {{prospect\_first\_name}}, looking forward to tomorrow {{var}}Dynamic{inst}AI fills in Hi {{prospect\_first\_name}}, \[1 sentence: warm opener referencing their role at {{prospect\_company}} and what you are looking forward to discussing\] Here is what I would love to cover: \[agenda\] \[1 sentence: reference the most relevant case study naturally as social proof\] Join here: {{meeting\_link}} Need a new time? {{reschedule\_link}} {{host\_first\_name}} For teams and agencies ## Onboard your team. Or your clients. Build sequences once and roll them out to every rep or client account. Your team never touches the setup. For agencies, every account you add is another client's meetings landing instead of slipping. ## Agency Overview Total Clients 4 Token Pool 847 Tokens Spent 192 Meetings Today 6 ClientStatusBudgetSpentMeetingsActions Northwind Digital ops@northwinddigital.com Active300427 Beacon AI alex@beaconai.io Active50011914 Halcyon Partners team@halcyon.co Active200315 Lumen Agency hello@lumenstudio.co Active40000 Northwind Digital Active ops@northwinddigital.com 7Meetings Beacon AI Active alex@beaconai.io 14Meetings Halcyon Partners Active team@halcyon.co 5Meetings Lumen Agency Active hello@lumenstudio.co 0Meetings Calendar add-in ## Set reminders without leaving your calendar. The ShowsUp add-in for Outlook and Google Calendar activates your full reminder sequence right from the event. Select an attendee, pick your sequence, done. No tab switching, no copy-pasting links. Sales Meeting· Tue 31 Mar, 16:30 SendEventSeries Sales Meeting Aalex.carter@techco.io Tue 31 Mar 2026, 16:30 - 17:00 Teams meeting ShowsUp Attendees alex.carter@techco.io alex.carter@techco.io 07700 900 412TechCo Reminder Sequence Choose the reminder flow to send to your attendees. Active Reminder Sequence Meeting link (optional) https://zoom.us/j/... Auto-detected from Teams/Zoom if attached. Add manually if not. ## Stop losing the meetings you paid to win. Connect your calendar in 90 seconds. Sequences are pre-seeded so you're catching no-shows on your next booked slot. [Or talk to a human →](https://cal.com/jonny-buckthorpe-37r4zh/30min) Free trial, no card required · Works with Teams, Zoom, Cal.com FAQs ## Frequently Asked Questions Everything you need to know about getting ShowsUp running. Still curious? Email [jonny@showsup.ai](mailto:jonny@showsup.ai) and we'll get right back to you. Most B2B sales teams sit between 20% and 40% no-shows, so roughly 1 in 4 booked meetings never happens. The number swings on three things: when the meeting is scheduled (3pm to 5pm slots see the lowest no-show rates at around 15%, mornings the worst at 17-19%), how soon you confirm after booking, and whether reminders go out on more than one channel. Teams who rely on email reminders only tend to stay stuck at the top end of that range. No-show recovery is the process of automatically following up with a prospect the moment they miss a booked meeting, aiming to either get them back on the line within minutes or rebook them before the lead goes cold. It sits downstream of meeting reminders. Reminders try to prevent the no-show; recovery handles what happens when prevention fails. A modern recovery flow triggers within 5 minutes of the missed start time and runs across email, SMS, and a live AI voice call that can confirm or rebook on the spot. Recovered meetings convert at similar rates to meetings that happened first time, so leads stop becoming write-offs. Most no-shows come from prospects forgetting, losing the calendar invite, or quietly de-prioritising the meeting. There are four levers worth pulling. The biggest is meeting timing. Slots between 3pm and 5pm see no-show rates roughly 5 points lower than morning ones, so where you can choose, choose afternoon. Next, send an active confirmation the moment a meeting is booked, ideally one that asks for a one-word reply rather than just dropping a calendar invite into their inbox. Reminders matter too, but email alone is rarely enough: SMS catches the prospects who never open email, and an AI voice call catches the rest. Finally, have an automatic recovery flow ready for when the meeting starts and they're not there. A live AI call within 5 minutes of a missed meeting often gets them rebooked the same day. ShowsUp handles the second, third, and fourth in one workspace, but the tactics work whatever tool you use. A scheduling tool puts the meeting on the calendar. A no-show recovery tool gets the prospect to actually turn up to it. They solve different problems and most teams need both. Scheduling tools (Calendly, Cal.com) optimise the booking flow: availability, routing, time zones, calendar sync. They send 1-2 basic reminders but stop there. No-show recovery tools assume the meeting is already booked and focus on the gap between booking and attendance: personalised reminders across email, SMS and voice, plus an automated recovery sequence when the prospect doesn't show. Rule of thumb: if meetings aren't getting booked, you need a scheduler. If meetings get booked but prospects don't turn up, you need recovery. Sign up and ShowsUp connects to your calendar straight away. Within a few clicks, we start sending a single simple reminder before every meeting you already have booked. No setup beyond logging in. From there you customise as much as you want. Choose templates for different meeting types (discovery calls, demos, account reviews), connect your scheduling tool (Calendly, Cal.com) or use the ShowsUp calendar add-on for tighter control, or build your own custom templates from scratch. The full picture layers in SMS, AI voice calls, and an automated recovery sequence that triggers within 5 minutes if a prospect doesn't show. None of it is required to start seeing value. About 90 seconds to your first reminder going out. Log in, connect your calendar, and a simple reminder fires on every meeting you already have booked. Adding more takes a bit longer but isn't required. Connecting your scheduling tool or our calendar add-on is 2-3 minutes. Picking templates for different meeting types is another 5. Building custom sequences and turning on SMS and AI voice is usually 10-20 minutes total depending on how much you want to customise. You can ship the seeded version on day one and layer the rest in as you go. Yes. ShowsUp connects to Google Calendar, Outlook, Cal.com and Calendly, and there are add-ons for Google Calendar and Outlook if you want to control reminders from inside the invite itself. If your stack uses something different, tell us. We prioritise new integrations based on what current users are asking for. ShowsUp runs on a transparent monthly subscription with a free trial to start. Solo plans (for individual founders or SDRs) run £29 to £199 per month. Team plans (for small sales teams sharing a workspace) sit between £249 and £1,799. Agency plans for running outbound across multiple client accounts use the same tiers as Team. Annual billing knocks roughly 17% off the monthly rate. Every plan includes the full feature set: email, SMS, AI voice recovery, and custom sequences. Tiers differ on message volume (sent as "tokens"), and Team plans also differ on team members: up to 5, 15 or 50. The pricing page has the full breakdown and a calculator that recommends a plan based on your meeting volume.